Sopro, an award-winning email prospecting business has analysed over 15,000 campaigns and 50M emails in order to pinpoint the most fruitful time to activate your new business e-mail campaign.

Data reveals that emails sent on Mondays at 11am will generate the highest lead rate from an email marketing campaign. More specifically, the email that lands at 11am on a Monday will need to be the third follow up to secure the most leads.

The data also suggested that SMEs need to keep the email short and to the point with those less than 250 words being read and opened the most. It also provides tips for creating the most effective email and prospecting campaign.

According to the report, email is still the top marketing channel when it comes to new business prospecting – as revealed by Sopro’s new whitepaper The State of Prospecting 2023.

The annual whitepaper, now in its second year, revealed that 59% of marketers believe that email is over twice as effective at generating leads than channels such as PPC and paid social media, despite some marketers focussing spend in those channels.

The whitepaper, one of the most comprehensive b2b prospecting reports ever published,  also provides guidance to ensure email campaigns are successful, providing pointers on how to build your audience and database, personalisation tips, and useful information on forming prospecting campaigns.

Ryan Welmans, CEO and Co-Founder, Sopro: “We’ve analysed twice as many emails as last year – nearly 50 million. We’ve surveyed five times as many sales and marketing professionals. Our data scientists have dived deeper than ever into our prospecting results, drawing out new insights and new ways to optimise your prospecting.

What this report does show is that the personal touch is still very much valued, whether that is a bespoke email, a face-to-face meeting or hosting a webinar or event to share information and knowledge. The personal approach is very much essential when it comes to marketing and engaging with new customers.”

So key tips on how to create the perfect email campaign are outlined below to help businesses generate engagement and leads:

Don’t write spammy subject lines 

Most of us can spot a spam email from the subject line. Avoid clickbait phrases, excessive punctuation, and money symbols.

Only send emails to people who want them

You can’t just send out emails willy-nilly. There needs to be a bonafide interest – either they signed up to receive them or (in the B2B world) you genuinely think they’d be interested in your product or service.

Use a reputable IP address

If spam emails have come from your IP address previously, your emails are more likely to be flagged as spam.

Increase your open rate

Low engagement rates can mean your emails are more likely to go into spam as well. Start with your targeting and subject lines – a subject we’ll return to shortly.

Clean up your email list

You might be emailing a number of dead email accounts and not even know it. If you maintain a list at all, it’s worth spring-cleaning it every now and then.

Don’t lie

Misleading your clients either in your subject line or in the email copy is a big red flag.

Avoid spam trigger words

There are a huge number of words that set off spam alarms. You can test your copy for these words using our Email Awesomeness Checker.

Target the right people

Most importantly, you need to be targeting the right people. If you’re selling computer software and you’re sending it to tree surgeons, an amazing email is still going to get marked as spam because it’s not relevant to them.