Close Menu
  • News
  • Home
  • In Profile
  • Finance
  • Legal
  • Technology
  • Events
  • Features
  • Wellbeing & Mental Health
  • Marketing
  • HR & Recruitment
  • About
  • Advertise
  • Events Calendar
  • Business Wall
  • Subscribe
  • Contact
  • 0843 289 4634
X (Twitter) LinkedIn YouTube
Trending
  • New Venture Aims To Help Propel Growth For Start-Ups
  • Building community, one cause at a time
  • How to build a £1 million pension and ISA portfolio
  • 5 Reasons Why Every Office Should Include Flexible Spaces to Work and Their Key Benefits
  • Pension reforms risk higher prices, fewer jobs and slower growth, FSB warns
  • Building Trust in AI Through a Decision-Centric Approach in Manufacturing
  • In Profile: Michael Stausholm, founder and CEO of SproutWorld
  • A beginner’s guide to growth shares (and why they’re so popular right now)
X (Twitter) LinkedIn YouTube
SME Today
  • About
  • Advertise
  • Events Calendar
  • Business Wall
  • Subscribe
  • Contact
  • 0843 289 4634
  • News
  • Home
  • In Profile
  • Finance
  • Legal
  • Technology
  • Events
  • Features
  • Wellbeing
  • Marketing
  • HR & Recruitment
SME Today
  • About
  • Advertise
  • Events Calendar
  • Business Wall
  • Subscribe
  • Contact
  • 0843 289 4634
  • Twitter
  • LinkedIn
  • YouTube
  • RSS
You are at:Home»Environment»The Top 7 Environmental Benefits Of Storing Your Company Documents Online
cloud storage

The Top 7 Environmental Benefits Of Storing Your Company Documents Online

0
Posted By sme-admin on February 2, 2023 Environment, Features

Sustainability and environmental concerns are increasingly at the forefront of decision-making for businesses of all sizes. 

The drive to net zero and the current energy prices have sharpened thinking with companies about being more responsible for their emissions and for ensuring the sustainability of their supply. 

This is true of any company which relies heavily on documentation. A company that wishes to store documents has three choices: paper, local servers or cloud storage. 

Berkshire-based document management specialist company Filestream has been championing electronic document storage since 2003 and has seen millions of documents moved from paper to the Cloud. 

Moving to a paperless office removes a huge carbon footprint. The CO2 emissions associated with paper use are far higher than the equivalent data storage in the cloud. It saves on space, the cost of storage, the threat of data loss and the inefficiency of finding important documents. 

Paul Day - Filestream“Migrating to the cloud can save companies a lot of money,” said Paul Day, technical director at Filestream. 

“It slashes energy costs – according to The Federation of Small Businesses, UK companies have experienced gas and electricity bill increases of 425% and 350% respectively over the last 18 months, with further rises expected. At Filestream, our prices have increased only 5%, which is significantly less than the 350% average rise in electricity costs. 

“It also cuts the need for IT capital expenditure, insurance and physical security, makes scalability fast and cost-efficient, reduces software licence fees and comes with technical support included in the price.”

Here, Paul offers seven reasons why moving to cloud document storage is the right choice for eco-conscious companies:

  1. Paperless: with cloud-based services, you can store all documents online and sign them digitally before distributing them. No more paper means fewer trees are cut down and far less printing and associated financial and environmental ink costs.
  2. Virtual working: multiple people can work on the same document, remotely. You can sign, send and store documents in the cloud, so there is no need to be in the office, and no need for all those car journeys, which helps to reduce pollution.
  3. Lower energy use: shifting your IT infrastructure into the cloud means you use fewer servers, cutting down on electricity use. Imagine every company in your town doing that, or in your county. A study sponsored by Google suggested that companies could save between 60% and 85% in energy costs with a shift to cloud-based services.
  4. Reduced IT waste: if you no longer need servers and other associated IT equipment, you have no need to update, upgrade and replace, meaning less hardware needs to go to waste. Companies that still use their own data centres or servers find it difficult to scale IT systems in accordance with demand, resulting in increased waste, cost and energy use.
  5. Hardware refresh speed: it may seem counterintuitive to say that cloud infrastructure is more eco-friendly because it is replaced more often, but migrating to the cloud means that you use fewer machines in total with global data storage consolidated in fewer places. Each new generation of hardware uses less energy and has a lower impact on the environment.
  6. Renewable energy: big companies, like Google and Amazon are investing heavily in renewable energy plants to power the data centres used in the cloud, so moving to the cloud is helping to drive investment in green energy.
  7. Reduced emissions: lower energy use results in fewer carbon emissions, plus fewer trees cut down and less waste going to landfill. 

Maintenance, admin and insurance will also be taken care of for your company. Not only can it prove more cost-efficient, but cloud storage provides enhanced security. Storing a document in the cloud means it exists in multiple places on different servers, guarding against one location becoming inaccessible or damaged. Documents can also be encrypted to offer protection against digital theft.

As the list above confirms, cloud storage can provide efficiencies for your company, including cost, security, space (no need for servers or filing cabinets full of paper), retrieval, but can also provide eco-benefits at a time when sustainable practices are vital for the success of a business. 

Find out more about Filestream here https://www.filestreamsystems.co.uk

Share. Facebook Twitter Pinterest LinkedIn Tumblr Email

Related Posts

5 Reasons Why Every Office Should Include Flexible Spaces to Work and Their Key Benefits

In Profile: Michael Stausholm, founder and CEO of SproutWorld

Brits lose £11.4 billion to scams: these are 5 of the most dangerous

Comments are closed.

Follow SME Today on Linkedin and share all the topics you find interesting
Verify your identity for Companies House

The Newsletter

Join our mailing list for the best SME stories, handpicked and delivered direct to your inbox every two weeks!

Sign Up
Events Calendar
    • Marketing
    July 7, 2025

    Bold Business Marketing Specialist Speaks In Swindon This Week

    July 4, 2025

    How Generative AI is Giving SMEs a Marketing Edge

    • Finance
    July 10, 2025

    How to build a £1 million pension and ISA portfolio

    July 10, 2025

    Pension reforms risk higher prices, fewer jobs and slower growth, FSB warns

    • Health & Safety
    July 1, 2025

    Temperatures Soaring: Is Your Workplace Becoming Unsafe?

    January 29, 2025

    UK takeaways guilty of shocking hygiene failures:

    • Events
    July 4, 2025

    £20k grant for female-founded SME up for grabs

    July 2, 2025

    As Seen on BBC Panorama – Brad Burton to Headline The South West Expo in Swindon

    • Community
    July 11, 2025

    Building community, one cause at a time

    June 23, 2025

    Celebrating One Year In Fairford Supporting The Community

    • Food & Drink
    June 23, 2025

    England Cricket Captain, Ben Stokes OBE, takes a stake in Spencer Matthews’ alcohol-free spirits brand, CleanCo

    June 16, 2025

    Hospitality industry risks collapse

    • Books
    April 24, 2025

    Values-Driven Professionalism: A Path to Client Loyalty

    December 2, 2024

    Banish the banshee boss: how to lead without fear – addressing the issue of fear-based management and how NOT to be this manager

    About

    SME Today is published by the same team who deliver The Great British Expos’. We have been organising various corporate events for the last 10 years, with a strong track record of producing well managed and attended business events across the UK.

    Join Our Mailing List

    Receive the latest news and updates from SMEToday.
    Read our Latest Newsletter:


    Sign Up
    X (Twitter) YouTube LinkedIn
    Most Recent Posts
    July 11, 2025

    New Venture Aims To Help Propel Growth For Start-Ups

    July 11, 2025

    Building community, one cause at a time

    July 10, 2025

    How to build a £1 million pension and ISA portfolio

    July 10, 2025

    5 Reasons Why Every Office Should Include Flexible Spaces to Work and Their Key Benefits

    July 10, 2025

    Pension reforms risk higher prices, fewer jobs and slower growth, FSB warns

    Categories
    • Books
    • Community & Charity
    • Education and Training
    • Environment
    • Events
    • Features
    • Finance
    • Food and Drink
    • Health & Safety
    • HR & Recruitment
    • In Profile
    • Legal
    • Marketing
    • News
    • Property & Development
    • Sponsored Content
    • Technology
    • Transport & Tourism
    • Wellbeing & Mental Health

    Copyright © 2020 SME Today.

    • ABOUT SME TODAY: THE GO TO RESOURCE FOR UK BUSINESSES
    • Privacy
    • Contact
    Copyright © 2025 SME Today.
    • ABOUT SME TODAY: THE GO TO RESOURCE FOR UK BUSINESSES
    • Privacy
    • Contact

    Type above and press Enter to search. Press Esc to cancel.